The NHRMA Volunteer Program is essential to the seamless execution of the NHRMA Annual Conference & Tradeshow. Volunteers who donate their time provide invaluable assistance to the onsite coordination of the Conference.
In exchange for volunteering for a minimum of six (6) hours throughout the duration of the Conference, volunteers can register for the full conference at the discounted rate of $350 (a savings of up to $425!). If you would like to volunteer for less than six hours, please note that you will not be eligible for the discounted rate.
Note: Cancellation or reduction of volunteer hours may impact eligibility for the discounted rate. If a registered volunteer falls below the minimum requirement, the volunteer's registration fee will be adjusted to the applicable Conference rate at the time of registration.
The Volunteer Committee Chairs are responsible for contacting and securing all volunteers needed for the Conference during the preceding months. Conference Solutions will provide a Volunteer Schedule & SignUp Website listing each shift, date and hours. All shifts and alternates are to be identified no later than August 15, 2018. The Volunteer Committee Chairs are also responsible for overseeing the Registration Packet assembly, if needed, on the afternoon prior to the first day of the Conference.
Conference Solutions will organize the contents of the registration packet and explain the collating and stuffing process. Volunteers should be prepared to stand for a few hours and work in an assembly-line style environment.
Volunteers will receive their training from the Conference Solutions Registration Coordinator.
Conference Solutions will prepare all Moderator Packets including detailed instructions of Moderator duties required. Volunteers will:
Conference Solutions will oversee the Exhibitor check-in and install process and train the volunteers to:
Conference Solutions or the NHRMA Conference Committee will handle all of the details of these events, but may need assistance at points throughout the event - primarily with placing session materials and crowd control/directional and flow.
Volunteers will set up silent auction displays for bidding during the Welcome Reception.
During the Welcome Reception, volunteers will hand out raffle tickets, explain the raffle and silent auction to guests, and accept payment. Volunteers must have a smart phone and download the Square app. Volunteers should be SHRM leaders.
One to two volunteers to hold a sign and drum up visitors to the NHRMA photo booth. Two more volunteers to take payment via Square via their Smartphone for the photo booth.
One to two volunteers to sit at registration and hand out auction/raffle items and take payment for the auction items in Square via their Smartphone.
Want to sign up to volunteer? Sign Up