Volunteer Program
The NHRMA Volunteer Program is essential to the seamless execution of the NHRMA Annual Conference & Tradeshow. Volunteers who donate their time provide invaluable assistance to the onsite coordination of the Conference.
Conference Solutions is the official meeting planner for the NHRMA Conference & Tradeshow and will coordinate the onsite Volunteer Program and provide the necessary training for Volunteers to fulfill their assignments.
BENEFITS
In exchange for volunteering for a minimum of six (6) hours throughout the duration of the Conference, volunteers can register for the full conference at the following discounted rates:
- Volunteer Standard Conference Pass: $495
- Volunteer All-Access Conference Pass: $715
- Volunteer VIP All-Access Conference Pass: $825
Volunteers who sign up for less than six (6) hours are not eligible for the discounted registration rate.
Note: Cancellation or reduction of volunteer hours resulting in less than six (6) hours may impact eligibility for the discounted rate.
VOLUNTEER AREAS
Registration Bag Assembly
Assist in preparing conference registration packets. Tasks may include:
- Collate registration materials such as paper inserts and giveaways
- Stuff and organize materials for bags provided to Conference attendees
Volunteers should be able to lift 15 lbs., stand for at least 2-3 hours, and work in an assembly-line-style environment.
Registration & Information Desk
Assist at the Registration and Information Desk. A three-hour shift is requested due to the training required. Volunteers will receive their training from the NHRMA Registration Coordinator.
- Check in Conference attendees, answer questions regarding the Conference, and provide directional support
- Check attendee name badges for accuracy
- Provide attendees with appropriate registration materials and giveaways, if any
- Explain listings on the back of the badge (if any)
Exhibitor Install & Information Desk
Assist Conference Solutions staff in overseeing the exhibitor check-in and installation process.
- Check in with exhibiting organizations as they arrive and provide directional assistance as needed
- Direct Exhibitors to the Help Desk operated by the Tradeshow Decorator as needed
- Assist Exhibitors with questions
General Session Liaison
Assist NHRMA event staff prior to and during general sessions.
- Keep the room closed to attendees until authorization is received to admit attendees by event staff
- Help staff with adjustments to meeting room sets or audiovisual equipment
- Distribute and collect handouts or sponsor promotional items (if applicable)
- Assist attendees in finding a seat as the room becomes full
- Once the session begins, count the number of attendees in the session and provide the total to the Registration Coordinator.
Pre-Conference Workshop Check-In
Assist NHRMA event staff prior to and during pre-conference workshops on Wednesday, September 24th.
- Keep the room closed to attendees until authorization is received to admit attendees by event staff
- Check attendee badges to ensure they have registered for the pre-conference workshop
- Direct attendees to the correct pre-conference workshop room
Executive Forum Check-In
Assist NHRMA event staff prior to and during executive forum workshops on Thursday, September 25th.
- Keep the room closed to attendees until authorization is received to admit attendees by event staff
- Check attendee badges to ensure they have registered for the executive forum
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