Volunteer Program
The NHRMA Volunteer Program is essential to the seamless execution of the NHRMA Annual Conference & Tradeshow. Volunteers who donate their time provide invaluable assistance to the onsite coordination of the Conference.
Conference Solutions is the official meeting planner for the NHRMA Conference & Tradeshow and will coordinate the onsite Volunteer Program and will provide the necessary training for Volunteers to fulfill their assignments.
BENEFITS
In exchange for volunteering for a minimum of six (6) hours throughout the duration of the Conference, volunteers can register for the full conference at the following discounted rates:
- Volunteer Standard Conference Pass: $495
- Volunteer All-Access Conference Pass: $715
- Volunteer VIP All-Access Conference Pass: $825
Volunteers who sign up for less than six (6) hours are not eligible for the discounted registration rate.
Note: Cancellation or reduction of volunteer hours resulting in less than six (6) hours may impact eligibility for the discounted rate.
VOLUNTEER AREAS
Registration Bag Assembly
Assist in preparing Annual Conference registration packets. Tasks may include:
- Collate and stuff registration packets for Conference attendees
- Volunteers should be able to lift 15 lbs., stand for at least 2-3 hours and work in an assembly-line style environment.
Registration & Information Desk
Assist at the Registration and Information Desk. A three-hour shift is requested due to the extensive training required. Volunteers will receive their training from the Conference Solutions Registration Coordinator.
- Check in Conference attendees, answer questions regarding the Conference and provide directional support
- Check attendee name badges for accuracy
- Provide attendees with appropriate registration materials and giveaways, if any
- Explain markings on back of badge (if any)
- Provide attendee with appropriate registration materials and giveaways (if any)
Exhibitor Install & Information Desk
Assist Conference Solutions staff in overseeing the exhibitor check-in and installation process.
- Check in Exhibitors and provide directional assistance as needed.
- Direct Exhibitors to the Help Desk operated by the Tradeshow Decorator as needed
- Assist Exhibitors with questions
General Session Liaison
Assist Conference Solutions staff prior to and during general sessions.
- Ensure room is secure, until authorized to open doors to attendees
- Help staff with adjustments to meeting room sets or audiovisual equipment
- Distribute and collect handouts or sponsor promotional items (if applicable)
- Assist attendees in finding a seat as the room becomes full
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